Taking stock and making all inventory items count
Delivering successful client and project outcomes for 20 years.
Lumify People (previously DDLS People) was tasked to review the alignment of stock codes with business rules for existing and new inventory management systems. Comprehensive data analysis and remediation were undertaken, along with embedding knowledge with the client team for post-project process management.
The client needed to determine the current state of stock-keeping records to determine how many stock codes aligned with the Electronic Supply Chain Manual (ESCM) business rules. Further, the stock codes needed to be ready to use under the implementation of the Advanced Inventory Management System (AIMS).
Stock codes were extracted from information systems and over 15,000 stock numbers were found, broken into individual stock types, then stock was checked and counted.
Careful review showed that volumes of stock numbers were incorrectly identified in the logistics system, requiring realignment.
The Lumify People team formulated a comprehensive project plan with clear milestones and metrics, with careful attention to timelines and budget.
Determine the magnitude of the problem, and scope of the remediation work required
Review each stock-keeping unit (SKU) against a range of systems, data requirements and inventory segments
Project plan created and reviewed by client team
Project plan and timelines agreed
Deliverable work packets specified over an approximately eight month timeframe
Sustained work program for first three months, then more sporadic requirements for the remainder of the project
Enhancement of skills and knowledge within client team for more efficient processes post-project
Target functions included inventory, purchasing, repairable items and cataloguing/codification staff
Groups sessions and one-on-ones were utilised to impart new skills and knowledge
Regular Agile deliverables of discreet packets of SKUs
Bulk Data Upload functionality utilised for faster upload and remediation timeframes (estimated that at least six months of manual work saved)
Data reviewed for errors then manually addressed by Lumify or client team members
More than 40 spreadsheets created and used
Spreadsheets retained and absorbed into client workflows post-project
The project was deemed a success based on a number of diverse criteria:
Deleted records have resulted in the reduction of carrying costs
More than 6,000 items reduced in holdings
Approximately 2,000 items returned to source locations for program support, rather than remaining stagnant in other locations
Hundreds of incorrect inventory segment codes have been corrected
All areas of the supply chain have benefitted from the project completion
Client team more capable to adapt to drive better organisational outcomes
The project was completed within the estimated timeframe, and Expended Hours were less than Budgeted Hours, helped by the fast assimilation of various aspects of the program by the client team.