PMO Project Support Position

Job Description

Contract Length: 12 months
Location: Melbourne
Security Clearance Requirement:  NV1

About the Position

This position will provide a range of functions to support the Project Management Office (PMO) including administration, finance, project management, support to activities and internal stakeholder communication.

Essential Job Criteria

  • Perform the administrative function for the PMO by managing functions such as group email accounts, support to Objective document management, team compliance with mandatory training and staff trackers as well as reconciling contractor reports and invoices for delegate approval.

  • Support the financial management function by contributing to forecasting and budgeting activities.

  • Undertake procurement, accounts payable/receivable and administration of commitments in line with sound processes and governance practices. Ensure team compliance and education by undertaking periodic spot-checks, audits and upskilling of the workforce in relation to Defence policy.

  • Provide support to the Contracts and Purchasing Manager to manage sustainment contracts with original equipment manufacturers (OEMs) including requests for information, quote evaluation and stakeholder engagement regarding procurement recommendations.

  • Co-ordinate arrangements for testing activities including range bookings, participating in planning meetings, assistance with vehicle and equipment movements, management of the synchronisation matrix and inputs into stakeholder information including the administration instruction.

  • Participate on-site for periods during testing activities to provide administrative and logistics support.

  • Contribute to Predict! risk register reviews with internal stakeholders to ensure that risks in areas of responsibility are proactively identified, managed, and mitigated.

  • Provide inputs into a range of stakeholder meetings including working groups, workshops and IPTs. Provide other advice and support to the PMO such as travel administration.

Experience/Skills Sought

As the successful candidate, you will possess the following skills:

  • Ability to provide advice and support across a range of disciplines to support the sustainment of a capability;

  • Ability to identify and manage issues to support delivery of capability, including understanding of the financial and operational requirements;

  • Ability to work collaboratively and communicate highly effectively with stakeholders;

  • Evaluate and ensure that functions meet requirements in line with legislative, policy and regulatory frameworks; and

  • Ability to analyse, develop and implement work plans to support delivery of outcomes, understand critical success factors and recommend changes.

Essential Qualifications

The following requirements of this position are considered fundamental to the position:

  • Relevant industry and/or domain work experience.

Desirable Criteria

  • Recognised qualifications or experience in project management, finance and/or contract management;

  • Knowledge commensurate with the skill level required of relevant Australian and International Standards, regulations, and Defence requirements; and

  • Completion of Defence courses in simple and complex procurement, risk management and capability management. 

Preferable Defence Experience

  • Defence

  • and/or CASG experience.

This position is no longer available